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Rule Twenty-Four
Council Meetings
Regular meetings of the Council shall be held in the Council Chamber (Harry W. Tirrell Hall) the first and third Monday evenings of each month, commencing at 7:30PM and shall adjourn not later than 1l:00PM. The Clerk of the Council shall notify the Councillors of all meetings of the Council by notice delivered personally or by an officer or sent by mail. Whenever the first or third Monday evening of the month is a holiday, the regular meeting shall be held on the first or third Tuesday evening of the month at 7:30PM, unless otherwise provided for by motion. During July and August, regular meetings shall be suspended. The Council may, by majority vote, dispense with any regular meeting, or change the day and hour of holding or adjournment of any regular meeting. No City Council meeting shall be scheduled on the eve of a preliminary or final election in the City of Quincy. These meetings will be held on the first Monday following said election. No meetings shall be scheduled on Yom Kippur or Rosh Hashana. If those holidays fall on Monday, the Council meetings will be held on Tuesday.
Rule Twenty-Five
Special Meetings -- Notice
The President of the City Council, or any four (4) members thereof, may at any time call a special meeting of the Council by causing written notices stating the time, place and purpose of the meeting and signed by the person or persons calling the same to be delivered in hand to each member of the Council, or left at his usual dwelling place, at least forty-eight (48) hours before the time for such meeting. There shall be held on the second Monday of each month a special meeting of the City Council for the purpose of holding public hearings. These special meetings shall be only for this purpose unless called for some other purpose, of which due notice shall be given ads provided herein. Such meetings shall commence at 7:30PM. Whenever the second Monday evening of the month is a holiday, the special meeting shall be on the second Tuesday evening of the month at 7:30PM. During July and August these special meetings shall be suspended.
Rule Twenty-Six
Hearings
The time devoted to public hearings at any meeting of the City Council shall not be more than three (3) hours at anyone sitting. Any hearing not completed within the specified time may be continued to another meeting. Hearings which are authorized by the order of the Council shall have precedence and shall be followed by public presentations. Any individual appearing before the Council at a public hearing and claiming to represent another as agent or otherwise in the matter of being heard shall file with the Council a written authorization signed by the individual, organization or corporation whose interests such individual represents. Ten (10) minutes shall be allowed each speaker to express, his views on the matter being heard by the Council. In all hearings before the Council, the case of the petitioner shall be first submitted, except where the President of the Council rules otherwise.
Rule Twenty-Seven
Order of Business and Agenda
At every meeting of the Council the order of business shall be as follows:
- Calling the roll members
- Moment of Silent Prayer for Divine Guidance
- Saluting the Flag under the direction of the presiding officer
- Communications and reports from the Mayor, other City Officers
and City Boards
- Unfinished business of preceding meeting
- Reports of Committees
- Presentation of Petitions, Memorials and Remonstrances
- Motions, orders and resolutions
- That the time of the City Council meetings shall never be interrupted except for legally advertised and duly scheduled public hearing and meetings. Regular City Council meetings shall not be interrupted by committee business.
The above order shall not be changed except by vote of a majority of the members of the Council and upon the motion to change the order, no debate shall be allowed.
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